Privacy Policy
Your privacy matters to us. This policy explains how Aive Agency collects, uses, and protects your personal information in compliance with GDPR and other data protection regulations.
Last updated: February 2026
1. Information We Collect
We collect information you provide directly to us, including:
Personal Information:
- Name, email address, phone number - Company name and job title - Portfolio URLs and professional information
Application Data:
- Resume/CV files - Cover letters - Employment history and qualifications
Communication Data:
- Messages sent through contact forms - Email correspondence - Service inquiries and project details
Technical Data:
- IP address and browser type - Device information - Pages visited and interaction data - Cookies and similar technologies
2. How We Use Your Information
We use the collected information for:
Service Delivery:
- Responding to inquiries and providing customer support - Processing job applications and recruitment - Delivering our AI content creation services
Communication:
- Sending service-related updates - Responding to your requests - Marketing communications (with your consent)
Improvement:
- Analyzing website usage and performance - Improving our services and user experience - Developing new features and offerings
Legal Compliance:
- Meeting legal and regulatory requirements - Protecting our rights and preventing fraud
3. Legal Basis for Processing (GDPR)
Under GDPR, we process your data based on:
Consent:
When you submit forms or agree to cookies, you provide consent for us to process your data for stated purposes.
Contractual Necessity:
Processing required to deliver services you've requested.
Legitimate Interests:
For business operations, security, and improving our services, where these don't override your rights.
Legal Obligation:
When required by law or regulatory requirements.
4. Data Security
We implement appropriate security measures including:
- SSL/TLS encryption for data transmission - Secure servers and data storage - Access controls and authentication - Regular security assessments - Employee training on data protection
While we strive to protect your personal information, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security.
5. Data Retention
We retain your data for:
Contact Inquiries:
Up to 2 years after last contact, or until you request deletion
Job Applications:
Up to 2 years to consider you for future positions, unless you request earlier deletion
Client Data:
Duration of our business relationship plus 7 years for legal/tax purposes
Website Analytics:
26 months (standard Google Analytics retention)
You can request deletion of your data at any time (see Your Rights section).
6. Your Rights (GDPR)
Under GDPR, you have the right to:
Access:
Request a copy of your personal data
Rectification:
Correct inaccurate or incomplete data
Erasure:
Request deletion of your data ("right to be forgotten")
Restriction:
Limit how we process your data
Portability:
Receive your data in a portable format
Object:
Object to processing based on legitimate interests
Withdraw Consent:
Withdraw consent at any time
To exercise these rights, contact us at privacy@aivemedia.com
7. Cookies & Tracking
We use cookies and similar technologies:
Essential Cookies:
Required for website functionality - Session management - Security features
Analytics Cookies:
Help us understand website usage - Google Analytics (anonymized) - Performance monitoring
Marketing Cookies:
Used with your consent - Advertising personalization - Social media integration
You can manage cookie preferences through our cookie banner or your browser settings.
8. Contact Information
For privacy-related inquiries:
Email:
privacy@aivemedia.com **General:** info@aivemedia.com
Pakistan Office:
DHA Phase II, Islamabad Phone: +92 322 3634495
USA Office:
310 S Mason Rd, Katy TX 77479 Phone: 832-434-6667
We will respond to privacy requests within 30 days.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.
We encourage you to review this Privacy Policy periodically for any changes. Changes are effective when posted on this page.
Questions About Your Data?
If you have any questions about this Privacy Policy or how we handle your data, please don't hesitate to contact us.
Contact Privacy Team